We’re excited to announce significant enhancements to the direct deposit feature in People’s Choice Accounting (PCA) Version 10, available both on desktop and online. These updates are designed to streamline your payroll process, making it more efficient and tailored to your needs. Whether you’re setting up direct deposit for the first time or looking to optimize your existing setup, PCA Version 10 offers all the tools you need.

CLICK HERE to view video covering the setup and execution of the Payroll Direct Deposit feature.

Getting Started: Company Setup

Setting up direct deposit in PCA is easier than ever. Start by navigating to the Setup menu and accessing the Direct Deposit tab. Here, you’ll enter crucial details like your company’s routing number, bank name, and bank account number. This setup ensures that your payroll payments are routed correctly every time. Additionally, for banks requiring a balanced ACH file, there’s a simple checkbox to ensure compliance.

Personalizing Payroll: Employee Setup

Every employee can now be set up with direct deposit effortlessly. In the employee profile, just check the direct deposit option and input their banking information. PCA Version 10 supports up to six bank accounts per employee, allowing for flexible payment distributions. The first account entered will serve as the default, ensuring a smooth process.

Seamless Payroll Processing

When processing payroll, PCA Version 10 automatically identifies which employees should receive direct deposits and which will get printed checks. This automation saves time and reduces errors, making payroll processing faster and more accurate.

For employees receiving direct deposits, PCA generates a unique check number sequence. This feature makes it easy to track and manage payments, and you can print pay stubs that detail how funds are split across different accounts.

Handling Payroll Exceptions

Need to opt-out of direct deposit for a particular pay run? No problem. PCA Version 10 lets you easily disable direct deposit on a per-pay run basis. You can also exclude specific deductions or benefits if needed, giving you full control over each payroll cycle.

Generating and Submitting ACH Files

After processing payroll, generating an ACH file is straightforward. PCA Version 10 ensures the file format meets your bank’s requirements, including any necessary tax ID prefixes. Once the file is ready, export it and upload it to your bank via internet banking or other preferred methods. Double-check the details to ensure everything is correct before submitting.

Final Steps: Review and Compliance

Before finalizing your payroll, review the ACH file and verify any associated service fees with your bank. PCA Version 10 is fully compliant with the Federal Reserve’s nacha format for ACH files, ensuring smooth and secure processing.

These enhancements make direct deposit in People’s Choice Accounting Version 10 more powerful and flexible than ever. Whether you’re a small business or a large enterprise, these tools will help you manage payroll with ease and confidence.