• Cash or Accrual Accounting
• Visual General Ledger Account Analysis
• Transaction and General Ledger Drill Down Features
• Prior Period / Budget Comparison for each Fund
• Auto Splitting, Cash Basis Posting on Payments
• Designated Funding With the Ability to assign Sub Account with custom fund description
• Simple General Journal Entry
• Flexible Financial Period Definition
• Retains History of GL Transaction for Closed Years
• Performs Complete Financial Closings
• Keep Last Year Open for as long as necessary for Final Audits and Adjusting Entries
• Complete Audit Trail NO ENTRY IS LOST IN THE GENERAL LEDGER
• Flexibility to Post or Un-post Transactions
• Comparative Revenue, Expense, & Expenditure Statement
• Ability to Consolidate Reporting
• Powerful General Ledger & Transaction Reporting
• Detail GL Report with Running Balance & Reports, Reports, Reports

• Automatic Splitting for EACH Employee’s Payroll and EMPLOYER’S Expense
• Employee Payroll Direct Deposit into Multiple ACH Approved Accounts
• Calculates, Creates, Posts & Prints Payroll Checks
• Includes all Federal, State & Local Tax Calculation Methods
• Provides State & Local Tax Report Information
• Tracks & Prints W2s, W3, 941 Reports
• Provides Payroll Management for unlimited Employees
• Calculates Unlimited Deductions and Benefits

• Management
• Complete Accounts Receivable System – Reports for Cash Basis, Posting for Accrual Basis
• Visual Receipts Screen Offers Drill Down to Individual Invoice and Payment Information
• Visual A/R Screen Shows Paid Invoices, Unpaid Invoices, or Both
• Powerful Statement Printing Includes: Open Item or Balance Forward Formats
• Select Open Item or Balance Forward by Customer
• Create & Print Custom Reminder Messages on Statements
• Allows Individual Customer Selection for Statement Printing
• Apply Customer Payments Automatically or Manually to Invoices
• Accepts ACH-On line or debit payments
• Track & Apply Customer Credit Balance to Invoices
• Can reprint the previous Statement for one or more customers
• Automatically Calculates & Tracks Early Payment Discount Terms
• Handles Customer Payments by Credit Card
• Payment Register Shows all Customer Payments for Any Date Range
• Automatic NSF Feature Creates Payment Reversal & Charge to Customer
• Calculates Finance Charge on Past Due Accounts
• Pick & Choose Invoices or Customers for Finance Charges
• Define Customer Credit Limit
• Tracks Customer Payment History with Drill Down Review of Invoice Information

• Accommodates Unlimited Bank Accounts
• Tracks Next Check Number for Manual, Computer, and Other
• Fast Recurring Check Creation Functions
• Control Check Printing Format
• MICR Check Printing to Print Entire Check Form
• Accommodates Large Check Stub Details
• Check Duplicate Feature to Create New Check Records
• Easy & Fast Bank Reconciliation Features
• Unique Cleared Transactions Report Quickly Finds Mistakes
• Vendor Tracking with 1099 Form Printing
• Bank Deposit Screen Mimics Actual Bank Deposit Slip Form
• Detail Deposit Slip Screen Easily Creates Deposit Total Amount
• Bank Adjustments Accommodate Electronic & Non-Check Entries
• Multiple Check Register Reports List Checks in Variety of Ways
• Clean Deposit Register and Detailed Receipt Register Reports
• Bank Account Activity Reports All Detail With Running Balance

The SafeChoice Utility Billing system is unique by the fact that was designed under the guidance of a Certified Public Accountant with over 14 years of industry experience providing audit, accounting, rate studies, financing, budgeting and other financial services to water systems and municipalities.

This integrated billing and accounting system provides the features that are lacking in other products available on the market including:

• Multiple Applications
  Handles billing processes for water, sewer, garbage, and many more services. Seven Systems in One.
• Powerful Accounting Functionality
  Integrates with SafeChoice Fund Accounting for ONE TIME ENTRY of transactions.
• Networking
  Utilize the system over a network or multiple locations.
• Power Reports
  Comprehensive, flexible reporting options tailored specifically for utility systems to satisfy the demands of accountant, financial advisor or manager.
• Customer Service
  Technical Support, training, installation, data conversion and on-line help are available to get you up and running as quickly and easily as possible.
• Enter Meter Readings
  Review high usage at the time of entry or at the end of an entry, calculate and preview bills on-screen and preview and print unread meters, and works with handheld and radio read systems.
• Self Read Processing
  Processes customer self read meter readings and payments including payment allocation options for payments covering several months activity.
• Edit Transactions
  Easily change transactions before posting. Post to General Ledger by FUND automatically.
• Estimate Billings
  Automatically estimate meter readings for all customers by route or specific customer.
• Multi-Tasking
  Quickly switch from one application to another or work on several tasks within the same application at the same time.
• System Security
  You control who has access to the system and how much access they have. Separate access by data entry staff from that of management staff.
• Split Billings
  Prorate bills automatically for move-outs or changes in tenants.
• Customer Look-Up
  All of your customer information quickly accessible including usage history, unpaid balances, last invoice paid, high usage period, average monthly usage, average monthly invoice, etc.
• Work Orders
  Create Work Orders for customers and track the progress of each. Generate Activity Reports to determine the status of each project.
• Calculate Water Loss
  Determine water loss and the impact on the budget and generate graphic reports to review trends.
• Graphs
  Show account trends and comparisons by dollars or quantities.
• Extensive Customer Notes
  Keep unlimited pages of information for each customer and prioritize the notes by importance.
• Profit Centers
  Unlimited profit centers to show profitability by route, enterprise customer type and more.
• Multiple Budgets
  Creates budgets based on percentages, dollar amounts or yearly allocations.

SafeChoice, through our electronic payment partner, Payment Service Network (PSN), offers you the widest suite of electronic payment, billing and communication services. PSN solutions are so easy to implement, manage and use. Yet they are so sophisticated that you can let your customers pay any way they want, while fully adhering to your business policies and applicable regulations. No matter how your customers pay, all payments will be consolidated into the PSN system with automatic posting to your software. Add to that your ability to reduce the cost of printing and mailing bills with eBills and broadening your customer communications to include everything “e” and you have a complete solution that is unbelievably inexpensive—in fact, your ROI is nearly immediate. What’s most excellent is that you can select only the services that are best for your organization and your customers today and easily change them as your needs change.

Contact us for more information or a live online demonstration of our solutions.

Download a printable version of all of all the features.